FIRST: the name of the Confederation is THE INTERNATIONAL CONFEDERATION OF CHILDHOOD CANCER PARENT ORGANIZATIONS, a non-profit confederation created as an independent legal entity with the capacity to act in accordance with the laws governing each of its member organizations. Its duration is undefined.
SECOND: The purposes for which the Confederation is organized are to operate exclusively for charitable, educational, and scientific purposes, including but not limited to:
1) the exchange and coordination of information between parent associations, and medical and scientific organizations, with particular emphasis upon encouraging and supporting research and its application to the prevention, cure, control, quality of life and rehabilitation of cancer in children and its effects upon the family;
2) to increase public awareness of the problems related to childhood cancer and the efforts undertaken in the areas of prevention, cure, control, quality of life and rehabilitation of childhood cancer;
3) supporting the needs of and understanding the special problems created for disadvantaged individuals with childhood cancer and their families, and to provide encouragement and hope to both as well as to those organizations which assist them;
4) to represent globally when appropriate, the Member Organizations on an international level;
5) to support and Member Organization which requests assistance in developing its operation and activities;
6) to raise, manage, and administer any resources or assets required to achieve and devote any returns to furthering the aims pursued by the Confederation; and
7) in general, do what may be required to give effect to and carry forward the purposes of the Confederation, without any kind of discrimination against any person or organization whatsoever.
THIRD: The Confederation will work on the basis of the following principles:
1) equality among all organizations of the Confederation;
2) the right to freely join or leave the Confederation; and
3) respect for the legislation governing each member organization.
The categories of membership in the Confederation shall be: Member Organization; Member Nation; Associate Member; and Honorary Member.
I: Member Organization
A) Member Organization of the Confederation shall be limited to organizations of parents of children with cancer, although not necessarily composed of only those parents, from any country whose mission conforms with the mission of the Confederation; are legally constituted; and have been in operation for at least six months. Membership may be obtained only by written request and required documentation, upon approval by the Executive Committee and ratification by the General Assembly. Should membership be refused by the Executive Committee it will be possible to appeal to the General Assembly.
B) Member Organization status constitutes the following rights:
1) to participate in General Assembly meetings;
2) to submit suggestions for projects to the Executive Committee which would fulfill the mission of the Confederation;
3) to enjoy the rights and advantages offered by the Confederation; and
4) to propose candidates to the Executive Committee.
C) Member Organization status constitutes the following duties:
1) to present an annual report of their organization's activities;
2) to abide by the decisions of the General Assembly and guidelines established by the Executive Committee to improve the running of the Confederation;
3) to pay the corresponding fee as decided by the Member Organizations who comprise the Member Nation;
4) to accept these articles;
5) to further the Confederation's prestige and fulfillment of its aims by all possible means; and
6) to accept willingly and in good faith any charge or commission which may be assigned, either by the General Assembly or the Executive Committee.
II: Member Nation
Member Nations shall be comprised of those Member Organizations from their country. Only Member Nations that are up to date in their fees by the day of the General Assembly shall have voting rights at meetings of the General Assembly, and the delegate of each member Nation shall be selected by its Member Organizations. A Member Nation shall be defined as a sovereign body recognized by the United Nations. The delegate of the Member Nation shall be selected by its Member Organizations by a process to be determined by each respective Member Nation. Member Nations shall pay an annual membership fee recommended by the Executive Committee and approved by the General Assembly.
III: Associate Member
Other non-professional, non-profit making organizations, either friends of children with cancer or with aims totally or partially coinciding with the aims of the Confederation, and which may benefit or collaborate with the Confederation, may apply for membership in the Confederation, following the same method and procedure as established for Member Organizations.
Associate members shall have no voting rights at the election of their respective Nation's delegate. They shall pay the dues proposed for this kind of member by the Executive Committee and approved by the General Assembly.
Associate Members shall have the rights specified in this Article, Section I, B) 1,2 and 3 and the duties listed in C) 2,4,5 and 6.
IV: Honorary Member
The Executive Committee may nominate those persons or organization who, by virtue of their qualities or mission, have benefited and/or will benefit the Confederation in achieving its mission. Honorary Members shall have no voting rights and shall not be required to pay any membership fee. Honorary Members will be approved by the General Assembly.
V: Loss of Membership
Membership may be revoked:
A) by written notification to the Executive Committee by the resigning member;
B) by action of the Executive Committee, confirmed subsequently by the General Assembly, for failure to comply with the duties and responsibilities of the appropriate membership category: Namely, for committing or making any derogatory acts or remarks which might damage the ability of the Confederation from achieving its mission; or
C) for failure to pay dues for two years in succession.
In all cases, proceedings shall be held in writing and all interested may be granted the possibility of an audience and appeal to the General Assembly.
FIFTH: ORGANIZATIONAL STRUCTURE:
The governing bodies of the Confederation shall be: the General Assembly; Executive Committee; and the Secretariat.
SIXTH: GENERAL ASSEMBLY
The General Assembly shall be composed of the representatives of each Member Organization, Associate Members, and the duly appointed delegates of each Member Nation having been duly accredited. A majority of the delegates in attendance at the Annual General Assembly of the Member Nations shall constitute a quorum. The General Assembly shall be presided over by the Chairperson of the Executive Committee.
II: General Powers and Duties
The General Assembly shall be the supreme authority of the Confederation and all authority given to the Executive Committee and Secretariat shall be derived from the General Assembly according to these statues. The General Assembly shall control and direct the affairs of the Confederation and shall specifically:
A) establish guidelines required to achieve the mission of the Confederation;
B) approve specific projects to achieve the mission of the Confederation;
C) approve the budget presented by the Executive Committee;
D) approve annual membership fees as recommended by the Executive Committee;
E) approve the annual reports and audited financial statements of the Confederation;
F) elect the Chairperson, the Vice-Chairperson, the other members of the Executive Committee, and the Deputy members;
G) establish the location of the Secretariat;
H) approve amendments to the Articles of Confederation; and
I) approve the Member Nation to coordinate the next General Assembly meeting.
The General Assembly may delegate any responsibilities to the Executive Committee or Secretariat as it deems necessary.
The General Assembly shall meet annually in regular sessions. A special session shall be held if requested by the Executive Committee or one-third of the Member Nations. Notices of meetings must be sent three months in advance, indicating place, time and agenda with the last item of the agenda being elections of the Executive Committee.
SEVENTH: EXECUTIVE COMMITTEE
A) The Executive Committee shall be composed of a Chairperson and Vice-Chairperson, both of whom must be parents of children with cancer, and five Members-at-Large, all elected by the General Assembly. Among the latter the Executive Committee shall appoint the Secretary and the Treasurer;
B) no Member Nation may have more than one representative on the Executive Committee;
C) Executive Committee members must be individuals of Member Nation Organizations that are paid-up in their dues;
D) the majority of the Executive Committee shall be composed of parents of children with cancer;
E) the terms of all Executive Committee members shall be for two years unless as specified in Article 7, section I, subsection H;
E) those individuals elected may be re-elected for additional terms and for the same office;
F) any member of the Executive Committee having invoked the provision of Article 4, section V, subsection B my be suspended from office at any meeting of the Executive Committee by the affirmative vote of a majority of the then-members of the Executive Committee and such decision my be appealed to the General Assembly;
G) any vacancy occurring in the Executive Committee, arising from any cause, shall be filled first by the Deputy Members in the order elected by the General Assembly, and afterwards at the discretion of the Executive Committee. A member of the Executive Committee selected to fill a vacancy in an unexpired term shall be selected for the duration of the unexpired term of his or her predecessor.
II: Election Proceedings
A) Those persons belonging to a Member Organization who are proposed under Article 12 are eligible. If the nominees are less than the number of members to be elected, the remaining members shall be proposed by the Executive Committee;
B) the list of nominees shall be open and the vote secret;
C) the Chairperson and Vice-Chairperson shall be separately and subsequently elected by the General Assembly among the nominees to such offices. The Chairperson and Vice-Chairperson shall be elected by absolute majority; if such majority was not reached in the first round, there will be a second round among the two candidates with the most votes. The nominee obtaining the highest votes, regardless of the total number, shall be elected;
D) the General Assembly shall immediately proceed to elect the corresponding Members-at-Large and two Deputy Members. These Member-at-Large will be the persons receiving the most votes, regardless of the number, and the next two being Deputy Members;
E) the elected Executive Committee shall publicly enter into office and undertake to act in accordance with the present Articles; and
F) members with voting rights may not grant their vote to more than the number of Members-at-Large to be elected.
III. General Power and Duties
The Executive Committee shall derive its power and authority from the General Assembly. It shall be responsible for the following:
A) the general operation of the Confederation in accordance with the guidelines established by the General Assembly and these Articles;
B) to develop the annual budget to be submitted to the General Assembly for final approval;
C) to recommend the annual membership fees;
D) the authority to reduce or wave the fees for member or associate countries, that prove to be unable to pay full or partial fees.
E) to prepare and deliver to all members of the General Assembly an annual activities and financial report; and
F) the hiring and the annual review of the Secretariat.
The Executive Committee shall meet at least twice a year. The Executive Committee shall be presided over by the Chairperson, who has a casting vote in the case of a draw. Four members of the Executive Committee shall constitute a quorum. Decisions are taken by majority vote. Special meetings of the Executive Committee may be called by either the Chairperson or at the request of three members of the Executive Committee.
The Secretariat shall serve as administrative support and shall further the mission of the Confederation, following the direction of the Chairperson and Executive Committee.
The location of the Secretariat shall be that of the Confederation, selected by a vote of the General Assembly.
The income of the Confederation shall result from:
A) the annual membership fees and assessments;
B) subsidies from national and international agencies;
C) donations form individuals and national and international private entities; and
D) any other activity that may be approved by the Confederation.
The Confederation is precluded from fund raising at a national level unless through an agreement with the Member Nation involved.
A) The ordinary expenses of the Confederation shall be the operation expenses incurred by the Executive Committee and Secretariat; the Treasurer of the Confederation shall prepare an estimate of the Executive Committee operation costs; the Member Nation where the Secretariat is established should propose the necessary personnel and premises for its operation, and shall submit a budget for approval;
B) the extraordinary expenses deriving from the organization and development of the General Assembly meetings shall be met by the Member Organization in charge of the meeting either by attendance fees and/or donations. However, it may petition the General Assembly for assistance with any financial loss;
C) if deemed necessary by the host country, simultaneous translation from English to the national language at General Assembly meetings will be provided by the host country; and
D) the fiscal year shall be the twelve month period from January 1st to December 31st.
In the event the Confederation is disbanded, which shall be decided upon by a three-quarters vote of Member Nations with the right to vote attending this special meeting, the procedure will be governed by the legislation of the country or state in which the Secretariat is established. Any assets shall be distributed to all Member Nations in proportion to the fees paid.
ELEVENTH: OFFICIAL LANGUAGE
The official language of the Confederation shall be English.
Nominations for Executive Committee member positions, along with a biography of the nominee and his/her written agreement, must be submitted to the Executive Committee three months in advance of the General Assembly meeting at which elections will be held. A slate of nominees will be circulated along with a biography of each nominee to all member Organizations at least one month prior to the General Assembly meeting.
These Articles of Confederation may be amended at any meeting of the General Assembly if the amendment is proposed by any Member Organization and received by the Executive Committee at least six months in advance of the next General Assembly meeting and receives a two-thirds majority vote of the Member Nations with a right to vote attending the meeting.
FIRST: These Articles of Confederation shall take effect from the moment in which they are approved by a two-thirds majority of the organizations signing the Foundation Act of the International Confederation of Childhood Cancer Parent Organizations;
SECOND: Immediately after approving these Articles, the Constituent Conference shall set up as the General Assembly and shall hold its first meeting;
THIRD: In its first session, the General Assembly shall record the election of the Executive Committee members from those proposed by the working Committee and the signing member organizations of the Foundation Act;
FOURTH: Exceptionally and in order to obtain an annual partial rotation of the Executive Committee, the Chairperson, Vice-Chairperson, Members-at-Large one and three, and Deputy Member two will resign after one year at the General Assembly meeting to be held in 1995. They may all be re-elected in spite of the provisions of Article 7, section I, subsection F;
FIFTH: Within three months from today's date, once the provisional fees are known, the signing organizations shall ratify these Articles and deliver the documents mentioned in Article 4 to the Executive Committee. Upon examination of the delivered documents, the Executive Committee shall grant or deny membership, as Member Organization or, where appropriate, as Associate Member. The decision made by the Executive Committee may be appealed before the General Assembly;
SIXTH: All Organizations signing and ratifying these Articles under the above provision, and those joining the Confederation before September 30, 1994 shall be considered Founding Members;
SEVENTH: The Confederation offices shall initially be located in SWEDEN. This domicile may be changed in accordance with the provision set forth in these Articles.
In order to execute any deed or document of foundation, explanation, or subscription of these Articles, powers are hereby granted in favour of the person who has organized the present act and/or to the chairperson for the time being of the International Confederation of Childhood Cancer Parent Organizations.